Refund & Cancellations
Membership dues can be paid fully at registration or in 10 equal installments with the first installment due at registration followed by 9 monthly payments, normally from October 1st through June 1st.
The policy for payments will be as follows:
- Payment Method: A credit card is required for payment unless arrangements are made before registration with the Treasurer (email: treasurer@codiacvikings.ca).
- Annual Registration Fees (SNC and SNB): This is a one-time payment to be paid during registration This fee is non-refundable.
- Annual Membership Dues Payment Options: o Full Payment: Membership dues can be paid in full at the time of registration. o Installment Plan: Alternatively, dues can be paid in 10 equal installments for ease of calculation, not reflecting the length of the season. The first installment is due at registration, followed by 9 monthly payments collect on the 1st of each month from October 1st through June 1st.
- Multi Swimmer Discount: The discounts are applied to the full membership dues before determining the actual installment amount for a family.
- Advancement in Training Levels: Swimmers who advance to higher training levels, as determined by the coaching staff, will have their membership dues adjusted to reflect the new training level for the remainder of the season.
- Delinquent Accounts: Accounts that remain delinquent for more than 30 days will be brought to the Board of Directors. Swimmers may be asked to leave the program if their accounts remain unpaid. In such cases, the swimmer will not be allowed to participate in club-sponsored events. To be readmitted to the program, swimmers must submit a written request to the Board of Directors, pay the full outstanding amount, and prepay the remaining dues for the year.
Families can choose to participate in various fundraising opportunities offered by the club to build up funds in their fundraising account which, in turn, are applied against their account balance to help pay for membership fees, meet fees, etc. Please see the section on fundraising located further down on this page.
- Note that multi swimmer discounts are applied to the full membership dues before determining the actual direct payment amounts for a family.
Additional membership Dues Information
In the case of a swimmer leaving the club during the season, fees will be charged as follows:
- Non-Refundable Fees: Swim NB and Swim Canada fees are non-refundable and will not be prorated
- Withdrawal Requests: If a swimmer chooses to leave the club, the parents or guardians must notify the CVAC President in writing (cvacpresident@codiacvikings.ca), 30 days prior to leaving the club.
- Leaving on or before December 31st: If a swimmer leaves the club on or before December 31st, the annual membership dues will be refunded pro-rated based on 10 months. The swimmer’s account will be charged for the months they participated.
- Leaving After December 31st: If a swimmer leaves the club after December 31st, all membership dues are due in full.
Meet Fees
Meet Fees and Coaching Fees are in addition to the membership dues. Every club hosting a swim meet charges fees that are determined by Swimming NB. These can be found in the Meet Package prior to committing to a meet. In addition, CVAC charges a coaching fee (between $20 - $30) to pay for the coaches’ expenses during a swim meet. The coaching fee is determined by the number of swimmers attending, and if accommodations are required, travel to and from, and meals. These fees will be outlined in the Swim Meet information on our website.
These fees will be added to the swimmer’s account and will be collected on the 1st of the month in accordance with the payment installment schedule.
Once your swimmer has committed to a meet, the meet and coach fees will be charged to your account. These fees are non-refundable.